External Contracting Process

ARIN Contracting Process
September 2006


The American Registry for Internet Numbers will periodically contract for professional services in a manner that is fair, consistent, and ensures the best value to ARIN. Best value does not necessarily equate with lowest price. ARIN will consistently balance price, technical requirements, and capability to ensure overall best value. Services contracted for may include those that:

  1. Supplement existing skills
  2. Leverage external expertise for projects
  3. Provide services essential to ARIN's mission.

Scope

Any contract, except as noted below, for $50,000 per annum, or more, will be awarded according to this process. The President will review contract opportunities with the ARIN Board of Trustees prior to any public announcement of such opportunities. Potential contractors will work with the ARIN General Counsel to negotiate specific contract terms. ARIN will attempt to secure a minimum of two (2) competitive bids for each contracting opportunity. Generally, contractor awards will be limited to those contractors doing business in the ARIN region. Contracting opportunities and awards will be announced at www.arin.net and through the arin-announce mailing list. The process described in this document is strictly an internal ARIN policy and creates no rights or expectations for any ARIN member or third party. This contracting process may be modified in the future.

Contracts generally excluded from this process are:

  1. Hotel and/or venue for ARIN-related meetings
  2. Operations and maintenance
  3. Insurance
  4. Employee benefits
  5. Travel
  6. Legal services
  7. Opportunities where the information provided may inappropriately disclose information that ARIN believes should not be made public

Procedure

  1. ARIN will announce contracting opportunities. The announcement will contain a Request for Proposal (RFP) to include the:
    1. Description of the services requested
    2. Terms and conditions
    3. Time frame by which the services are requested to be provided
    4. Deadline to provide a contract proposal
    5. ARIN Point of Contact
  2. Contractors must provide a written contract proposal to include the:
    1. Proposed statement of work
    2. References
    3. Detailed pricing estimate
    4. Delivery schedule
  3. ARIN will evaluate all submitted contract proposals.
  4. ARIN will announce the contract award.